Draft Minutes – Renhold Parish Council

Minutes of RENHOLD PARISH COUNCIL meeting held on Thursday 23^rd July 2026 at 7.00pm at Renhold Village Hall, Wilden Road

IN ATTENDANCE: Parish Councillors Mrs. Dean, Mrs. Roberts, Mr. Rayner, Mrs. Cardinale, Mrs. Gribble (Chair), Mr. Sawford, the Clerk, and seven members of the public were present.

Item	Minutes of discussions and resolutions	Actions and Responsibility
1	WELCOME BY CHAIR, APOLOGIES FOR ABSENCE, DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST FOR THE MEETING TO BE MADE Cllr. Gribble welcomed all to the meeting, thanking everyone for attending. Parish Councillor apologies received and accepted from Mr. Warwicker, Mr, Rayner and Mrs. Brunsden. The Chair adjourned the meeting at this point
2	OPEN FORUM – MEMBERS OF THE PUBLIC ARE INVITED TO SPEAK Resident thanked Council for relation of Speed Indicator Device, adding the rectification of the village gates at the Ravensden Road entrance was being followed up. Information provided by a resident on a proposed new build in Green Lane, details shared with those present. The Chair reconvened the meeting at this point
3.1 a) b) c) d) e)	PLANNING AND DEVELOPMENT – for full Council to agree responses to: It was noted that information had been shared with all Councillors ahead of the meeting regarding applications and some Councillors had undertaken a site visit to some of the applications. APPLICATION NO:- 26/00724/MAO Outline application for up to 330 dwellings, open space, drainage, footpath improvements and vehicular access with all matters reserved other than access at Land Off Hookhams Lane – all Councillors had viewed draft response from planning consultant prior to submission. Clerk to share response on Parish Council website. Amended plans noted. APPLICATION NO:- 26/01118/FUL One and two storey rear/side extension at 30 Church End – the Council reviewed the application, unanimously agreed no objection to the application, resolution passed. APPLICATION NO:- 26/01139/FUL Single storey side/rear extension at 37 Maskell Drive – the Council reviewed the application, unanimously agreed no objection to the application, resolution passed. APPLICATION NO:- 26/01140/FUL Single storey rear extension with attached side store at 30 Thor Drive – the Council reviewed the application, unanimously agreed no objection to the application, resolution passed. APPLICATION NO:- 26/01360/TPO T1 Ash tree – Situated from garden adjacent to road, Reduce by 4 metres and reduce all major dead wood. due to die back in upper crown and could fall on neighbours drive and highway at 77A Ravensden Road – the Council reviewed the application, unanimously agreed no objection to the application as long as the work carried out by a professional, resolution passed.	Clerk to action
3.2	Planning and Development: to consider Applications and agree responses to Applications received after the publication of the agenda if applicable – APPLICATION 26/01358/FUL Two storey front and side extensions, front dormers, detached garage and studio at Hillcrest Cottage Water Lane – the Council reviewed the application, it was asked for the Clerk to arrange carrying forward over to the next meeting. 26 Becher Close appeal noted, no action to be taken.	Clerk to action
4.	BOROUGH COUNCILLOR REPORT HMO follow up regarding a property in the parish had been actioned with the local authority. Call for Sites being carried out by local authority at present, with work being done on anti social behaviour in the Spires development detailed, with ongoing work taking place with the local authority community safety team.
5. a) b) c) d)	FINANCE MATTERS TO INCLUDE Quotations for consideration – final defibrillator installation quotation ongoing, needing permission from Sports Pavillion. Invoices to be paid Backlight Ltd Administration service June £777.81 Three SIM card payment £9.40 direct debit Troy Hayes Planning Ltd planning consultant advice £4,800.00 BATPC membership renewal £756.00 Michelle Riches internal audit £135.00 Councillors unanimously agreed to approve the above items for payment and the ongoing Three direct debit. Resolution passed. Internal audit report to received and reviewed – report circulated to all Councillors, no matters arising it was noted. IT policy to be drafted for the next meeting. Grant application consideration for Renhold Churchyard Supporting documents circulated in advance, consideration and discussion. It was unanimously agreed to award a grant of £1930.00 this year to the Churchyard, resolution passed. Clerk to also feedback could there be attention paid to the hedgerow on the footpath being cut back.	Ongoing Clerk to action Clerk to action Clerk to action
6.	MINUTES OF THE LAST MEETING The Council unanimously agreed to sign as a true and accurate record, the Chair signed the minutes from 18^th June and 30^th June. Matters arising were: Payment of accounts issued Planning comments submitted JP communication regarding Jubilee celebrations edit actioned on Parish Council website. To arrange an invite to the local MP for the Cranbourne Gardens development, Cllr. Gribble had sent invite. It was agreed to explore options regarding the tree work at the War Memorial, Cllr. Gribble to follow up with landowner. Understanding the police resources available relating to enforcement of Traffic Regulation Orders as well as commercial weight restrictions in situ in Renhold with suggestion of using volunteer time to support with processing the follow up work generated, as well as offering volunteer time to do this. Appropriate safe access by a volunteer to the police database would be an item that would need clarifying to be followed up. The highways walkround with Borough Council Officer and Borough Councillor Jim Weir Deputy Mayor & Portfolio Holder for Environment, Highways & Transport summary report to be done by Cllr. Gribble to go on the Parish Council website. Additional items raised during the highways walkround were: white markings had been placed in Green End seeking if these were related to forthcoming footway improvement works. Asset management document to be drafted. Further reminder for all Councillors to insert their email signature as previously agreed. Highways Officer in attendance at previous meeting, had followed up overhanging vegetation along St Neots Road, it was noted landowner had been contacted to clear the area. The items raised from the Deputy Mayor visit walkround items, these included items in Green End had not had 30mph painted on the floor, Officer was chased. Clerk had sent communication to local ambulance service regarding the defibrillator matter previously raised, remains unchanged, acknowledgment received, awaiting full response, has been chased. Drafted policy document work now to be actioned. Making the Church End area by the school a red way could also be explored as a further solution. Idling car cards to be followed up by Cllr. Gribble. Noted new Headteacher at school in September, Clerk to make contact and invite to a future meeting as concerns remain around highways safety. Community safety camera, new device waiting to be installed, with regular contact with supplier being maintained. If poor service continues, Parish Council agreed that refund to be requested. Work due to resolve issue contractor had confirmed timescale. Training event arranged with Community Heartbeat completed. Ward Fund update on silver birch replacement with a different species in Green End to be secured through the Ward Fund, this is with the Borough Council Officer and will include care for two years, awaiting to be planted, no update. Traffic flow through the parish discussed previously with the most recent traffic flow counts to be checked, agreed follow up was to ask local authority for data, Andy Prigmore had been contacted. Sunken section of the road along Ravensden Road remains an issue, Cllr. Gribble has reported. The bridleway at the top of Markham Rise needs to be revisited by the local authority as there are some issues at present. There was a Councillor request for a walkround of Cranbourne Gardens to look at local issues, Cllr. Gribble to follow up. Cllr. Gribble organising a meeting with new Head of Planning for local Parish Councillors, date being arranged is ongoing. The £2.50 a month for a virtual landline option remained being explored. Church End bench quotation considered, Gladson Lowther Seat recycled in brown and black, confirmed as the preference by Councillors. With fixings this was to cost £850.00, unanimously agreed to accept quote, resolution passed. Full quotation to be obtained, for installation and disposal of previous bench from Mr Wallinger. Jubilee plaque to be placed on bench so this can be retained. Councillors annual Code of Conduct declaration to be signed and placed on website. Clerk had checked with individual who is not a Councillor if they wish to remain as a Charity Trustee representative on behalf of the Parish Council, confirmation received, Clerk to Trustees updated. East West Rail parish Council response shared on parish Council website, actioned. Re-siting of the Speed Indicator Device from Wilden Road to the new highways pole in Ravensden Road, completed by Andy Muskett Ltd. Cllr Rayner now set up and carrying out defibrillator unit checks, Clerk had shared draft policy document for the units. External audit documents submitted.	Monitor Cllr. Gribble Ongoing Ongoing Ongoing Ongoing Ongoing Clerk to action Monitor Cllr. Gribble Monitor Monitor Monitor Monitor Cllr. Gribble Ongoing Ongoing
7.	CORRESPONDENCE AND INFORMATION RECEIVED NALC Events Bulletin emails BBC Planning weekly list email CPRE update emails Bank statements Crime statistics – forwarded to all ERTA Voluntary Transport email BBC Weekly Licensing list – Clerk has checked CPRE latest newsletter Renhold Magazine article submission and communications MW, DR, SB apologies for the July Parish Council meeting – noted NBB Recycled Furniture promotional emails Communication with contractor regarding CCTV Community Safety Camera for Water End copied into BBC Parish and Town Council Update – circulated Three Your bill’s ready communication invoice – agenda item Bedfordshire Great Ouse Valley Environmental Team Great Ouse River quality data – circulated, published BBC Planning acknowledgement of contributions Resident communication regarding the agenda format on the Parish Council website – responded to, actioned BBC Planning Parish Consultation letter for 26/01108/FUL – circulated, agenda item BBC Planning Re-consultation letter for 26/00724/MA0 – circulated, agenda item BBC Planning Re-consultation letter for 26/00626/FUL – circulated, agenda item Resident communication regarding Village Hall floodlights – followed up Councillor communication regarding parking at the school – responded to BBC BACS remittance for CIL monies – circulated Resident communications copied into regarding village entrance gates at Ravensden Road Reminder – AGAR submission deadline – 30 June BBC Planning Parish Consultation letter for 26/01140/FUL – circulated, agenda item BBC Planning Parish Consultation letter for 26/01139/FUL – circulated, agenda item BBC Planning Parish Consultation letter for 26/01118/FUL – circulated, agenda item Resident communication to Borough Councillor copied into regarding Renhold TRO breaches Welcome to WebNos – Bedford, O’Meara Sports Complex, Fiona Way, Bedfordshire, MK41 0FD (400207319) communications Resident communication regarding planning application 26/00724/MAO – responded to Resident communication regarding sonic device monitoring dogs on Wood Lane Footpath – responded to and followed up, BBC Community Safety communications and local police on this Resident communication regarding the extra ordinary Parish Council meeting time – responded to CPRE June round-up – Public planning issues, days out ideas and celebratory oak trees BBC Planning Appeal Consultation letter – circulated, agenda item BBC Letter about Decision of Planning Application 25/02536/FUL – circulated Invoice 2795 from Troy Hayes Planning Limited for Renhold Parish Council – circulated, agenda item Grant Application Reference No. 2026 – Churchyard Maintenance – circulated, agenda item Invoice 2026/27 AFF076 from Bedfordshire Association of Town and Parish Councils – circulated, agenda item Resident communication regarding SID location Ravensden Road – followed up Wilden Parish Council refund from BFARe received – circulated and responded to BRCC Rural Housing Week 2026 Resident communication regarding overgrown vegetation at Church End – Borough Councillor NG actioned Resident communication regarding Bedford Borough Local Plan 2050 – Call for sites and development opportunities plus Neighbourhood Plan Implementation Group information – responded to, awaiting documents from resident BBC Agenda for Standards Committee, Tuesday, 21st July, 2026, 6.30 pm Resident communication regarding Home Close boundary fence line – responded to, noted at meeting BBC All Parish & Town Council Clerks – Bedford Community Safety Partnership – public consultation – circulated BBC Planning Parish Consultation letter for 26/01360/TPO – circulated, agenda item Zurich summer updates Andy Muskett Ltd SID moving help communications Resident communication regarding dreadful stench in Green End and Top End – responded Borough Councillor communication on Willows on Ravensden Road, Renhold Resident communication on Renhold Parish Council Minutes Website date system – circulated, discussed, UK system to be used going forwards Manor Oak Homes communication regarding planning application – responded to Summer edition Renhold Parish magazine -placed on website Resident communication regarding Parish Council response to planning appeal – responded to BBC Officer communication regarding Home Close boundary verge grass – responded to, circulated, Councillors noted BBC Planning Parish Consultation letter for 26/01358/FUL – circulated, agenda item Resident communication regarding National Speed Watch Day Communication via website regarding advertising on village notice boards – responded to BRCC Renhold Housing Needs Survey & Neighbourhood Plan – responded to, circulated, noted Planning application decisions to be noted: 26/01264/TELLN 1X 10M MEDIUM WOODEN POLE (This is a notification only to the Local Authority who has no determining powers) at Land At Corner Of Brook Lane – Response Sent 26/00757/TPO T1 Weeping Willow – frame work pollard at Willow Barn Ravensden Road – Permitted 26/00626/FUL Erection of single storey side extensions, erection of front porch and removal of existing chimney at 38 Brickfield Road – Refused 26/00055/LDE Certificate of Lawfulness for existing swimming pool and associated hardstanding at Hill Farm Barn Water Lane – Certificate Issued 25/02536/FUL Demolition of existing dwellinghouse and outbuildings and erection of replacement dwellinghouse at 52 Ravensden Road – Refused

8.	Close of Meeting The next meeting to be Thursday 10^th September 2026 at 7pm at the Village Hall. Meeting closed at 8.05pm.