Draft Minutes – Renhold Parish Council

Minutes of RENHOLD PARISH COUNCIL meeting held on Thursday 18^th June 2026 at 7.00pm at Renhold Village Hall, Wilden Road

IN ATTENDANCE: Parish Councillors Mrs. Dean, Mrs. Roberts, Mr. Rayner, Mrs. Brunsden, Mr. Sawford, Mr. Warwicker, the Clerk, and four members of the public were present.

Item	Minutes of discussions and resolutions	Actions and Responsibility
1	WELCOME BY CHAIR, APOLOGIES FOR ABSENCE, DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST FOR THE MEETING TO BE MADE Cllr. Warwicker welcomed all to the meeting, thanking everyone for attending. Parish Councillor apologies received and accepted from Mrs. Cardinale and Mrs. Gribble. The Chair adjourned the meeting at this point
2	OPEN FORUM – MEMBERS OF THE PUBLIC ARE INVITED TO SPEAK Resident noted item regarding Speed Indicator device to be covered on the agenda. The Chair reconvened the meeting at this point
3.1 a) b)	PLANNING AND DEVELOPMENT – for full Council to agree responses to: It was noted that information had been shared with all Councillors ahead of the meeting regarding applications and some Councillors had undertaken a site visit to some of the applications. APPLICATION NO:- 26/00724/MAO Outline application for up to 330 dwellings, open space, drainage, footpath improvements and vehicular access with all matters reserved other than access at Land Off Hookhams Lane – all Councillors invited to join the online meeting arranged with the planning consultant, Parish Council had resolved and Clerk had actioned to engage following the previous meeting. Detailed response being collated on behalf of the Parish Council. APPLICATION NO:- 26/00927/LDE Use of the building known as Plot D (Red Robin Lodge), Water Lane, Renhold, as a self contained dwelling house (Use Class C3). The application relates to the whole building and associated residential curtilage within the application site edged red on the submitted location plan. The building has been used continuously for residential purposes for a period exceeding four years at Plot D, Water Lane – The Council reviewed the application, it was discussed, there were two votes objecting to the application, four abstentions, therefore no quorum for a decision, so no comment to be submitted.
3.2	Planning and Development: ratification of submitted comments by Parish Council to East West Rail public consultation Councillors unanimously agreed to ratify the collated comments submitted to the consultation, resolution passed. Clerk to share Council response on website.	Clerk to action
3.3	Renhold Neighbourhood Plan to record it has been made (adopted) in Bedford Borough Communication received from local authority confirming the final stage of process which now means the Plan has been made. Therefore Renhold Neighbourhood Plan is an adopted local planning policy. Councillors confirmed the document would continue to be referenced in Parish Council planning application responses to ensure the local authority apply the Plan policies when reviewing and determining all applications within the parish.
3.4	Planning and Development: to consider Applications and agree responses to Applications received after the publication of the agenda if applicable – APPLICATION NO:- 26/00626/FUL erection of single storey side extensions, erection of front porch and removal of existing chimney at 38 Brickfield Road – the Council reviewed the application, it was unanimously agreed to have no comment to the amended plans, resolution passed. APPLICATION NO:- 26/01108/FUL erection of an outbuilding for use as a home office/games room at Fairfield 72 Hookhams Lane – the Council reviewed the application, it was unanimously agreed to respond to ensure a suitable condition is applied if the Officer approves, to prevent this from being turned into self contained accommodation for potential future use as an AirBnB, and/or this becoming a standalone residential dwelling, resolution passed.	Clerk to action
4.	BOROUGH COUNCILLOR REPORT East West Rail consultation engagement had been the main focus since the last meeting. Noted that bigger bin had been requested at Water End, as well as the poor surface condition outside of the church being followed up.
5. a) b) c) d)	FINANCE MATTERS TO INCLUDE Quotations for consideration – it was unanimously agreed to allocate up to £200 for the re-siting of the Speed Indicator Device from Wilden Road to be related to the new highways pole in Ravensden Road, resolution passed. Clerk to follow up with Andy Muskett Ltd. Two defibrillator devices had been installed, Cllr Rayner offered support with contacting Orbit for the siting of the third unit, electrician needed to install this unit. Cllr. Rayner offered to carry out defibrillator unit checks, Clerk to share log in details. Clerk to develop policy document for the units. Invoices to be paid Backlight Ltd Administration service May £777.81 Three SIM card payment £9.40 direct debit Councillors unanimously agreed to approve the above items for payment and the ongoing Three direct debit. Resolution passed. Internal audit report to received and reviewed – documents provided to internal auditor, awaiting report. It was unanimously agreed if no response received shortly, Council approved appointment of Julie Betts as internal auditor authorising up to £165.00 for this work, Clerk to action if necessary. To review and consider approval of Annual Return Section 1 and 2 – item to be carried forward.	Clerk to action Clerk to action Clerk to action Clerk to monitor
6.	MINUTES OF THE LAST MEETING The Council unanimously agreed to sign as a true and accurate record, the Chair signed the minutes from 14^th May. Matters arising were: Payment of accounts issued Planning comments submitted JP communication regarding Jubilee celebrations edit actioned on Parish Council website. Awaiting copies of BFARe minutes to come through, having recently chased with Ward Councillor for Wyboston. To arrange an invite to the local MP for the Cranbourne Gardens development, Cllr. Gribble had sent invite. It was agreed to explore options regarding the tree work at the War Memorial, Cllr. Gribble to follow up with landowner. Understanding the police resources available relating to enforcement of Traffic Regulation Orders as well as commercial weight restrictions in situ in Renhold with suggestion of using volunteer time to support with processing the follow up work generated, as well as offering volunteer time to do this. Appropriate safe access by a volunteer to the police database would be an item that would need clarifying to be followed up. The highways walkround with Borough Council Officer and Borough Councillor Jim Weir Deputy Mayor & Portfolio Holder for Environment, Highways & Transport summary report to be done by Cllr. Gribble to go on the Parish Council website. Additional items raised during the highways walkround were: white markings had been placed in Green End seeking if these were related to forthcoming footway improvement works. Asset management document to be drafted. Further reminder for all Councillors to insert their email signature as previously agreed. Highways Officer in attendance at previous meeting, had followed up overhanging vegetation along St Neots Road, it was noted landowner had been contacted to clear the area. The items raised from the Deputy Mayor visit walkround items, these included items in Green End had not had 30mph painted on the floor, Officer was chased. Clerk had sent communication to local ambulance service regarding the defibrillator matter previously raised, remains unchanged, acknowledgment received, awaiting full response, has been chased. Drafted policy document work now to be actioned. Making the Church End area by the school a red way could also be explored as a further solution. Idling car cards to be followed up by Cllr. Gribble. Noted new Headteacher at school in September, Clerk to make contact and invite to a future meeting as concerns remain around highways safety. Community safety camera, new device waiting to be installed, with regular contact with supplier being maintained. If poor service continues, Parish Council agreed that refund to be requested. Work due to resolve issue contractor had confirmed timescale. Training event now to be arranged with Community Heartbeat now defibrillator units had been delivered. Ward Fund update on silver birch replacement with a different species in Green End to be secured through the Ward Fund, this is with the Borough Council Officer and will include care for two years, awaiting to be planted, no update. Traffic flow through the parish discussed previously with the most recent traffic flow counts to be checked, agreed follow up was to ask local authority for data, Andy Prigmore had been contacted. Sunken section of the road along Ravensden Road remains an issue, Cllr. Gribble has reported. The bridleway at the top of Markham Rise needs to be revisited by the local authority as there are some issues at present. There was a Councillor request for a walkround of Cranbourne Gardens to look at local issues, Cllr. Gribble to follow up. Cllr. Gribble organising a meeting with new Head of Planning for local Parish Councillors, date being arranged is ongoing. The £2.50 a month for a virtual landline option remained being explored. Church End bench quotation considered, Gladson Lowther Seat recycled in brown and black, confirmed as the preference by Councillors. With fixings this was to cost £850.00, unanimously agreed to accept quote, resolution passed. Full quotation to be obtained, for installation and disposal of previous bench from Mr Wallinger. Jubilee plaque to be placed on bench so this can be retained. Councillors annual Code of Conduct declaration to be signed and placed on website. Clerk to check with individual who is not a Councillor if they wish to remain as a Charity Trustee representative on behalf of the Parish Council.	Ongoing Monitor Cllr. Gribble Ongoing Ongoing Ongoing Ongoing Ongoing Clerk to action Monitor Monitor Cllr. Gribble Monitor Monitor Monitor Monitor Cllr. Gribble Ongoing Clerk
7.	CORRESPONDENCE AND INFORMATION RECEIVED NALC Events Bulletin emails BBC Planning weekly list email CPRE update emails Bank statements Crime statistics – forwarded to all ERTA Voluntary Transport email BBC Weekly Licensing list – Clerk has checked CPRE latest newsletter Renhold Magazine article submission and communications FC apologies for the June Parish Council meeting – noted NG apologies for the June Parish Council meeting – noted NBB Recycled Furniture promotional emails Communication with contractor regarding CCTV Community Safety Camera for Water End copied into BBC Parish and Town Council Update – circulated Three Your bill’s ready communication invoice – agenda item Bedfordshire Great Ouse Valley Environmental Team Great Ouse River quality data – circulated, published BBC Planning acknowledgement of contributions Resident communication request for meeting minutes – PC meeting with Manor Oak Homes (15th January 2026) – responded to Copied into communication with Ravensden representatives regarding East West Rail response – agenda item Bedford African Event 2026 Invitation Resident communication copying in planning application response submitted to Bedford Borough Council regarding Ravensden Road/Hookhams Lane application – acknowledged Resident request to receive Parish Council updates – responded to Councillor communications regarding new email password – responded to BBC Officer communication on Renhold Neighbourhood Plan update – responded to, circulated Website support communications regarding subscription list – actioned Community Heartbeat defibrillator installation communications Borough Councillor NG Planning Application Call-in – BBC834865903 (26/00429/MAF Land East of Hookhams Lane, Renhold) communication Resident communication regarding website news notifications – responded to BBC Changes to the Localism Act 2011 – circulated, noted Resident communication regarding Planning Application for 330 Houses in Renhold Resident communication regarding RPC responses to planning applications – responded to Renhold Parish Council (Bedford) – Your insurance policy is due for renewal – actioned Manor Oak Home communication regarding planning application – responded to Resident feedback on new Parish Council website – acknowledged Resident communication copied into regarding Question about new guidelines for CALL INs Borough Councillor NG Bin in the layby at Water End communication copied into National Highways Important roadworks information: A421 eastbound between A603 Cardington Interchange / A421 Renhold Interchange – resurfacing work BBC Letter about Decision of Planning Application 26/00429/MAF – circulated BATPC Training round up – circulated Resident communication through website – responded to Resident communication regarding BBC Planning 5 year housing supply Borough Councillor NG copied into communications regarding willows along Ravensden Road Borough Councillor NG communication copied into regarding Hookhams Lane Member of the public communication via website for assistance with a GP request – responded to Resident communication regarding SID units on Ravensden Road – followed up War Memorial Cleaning 2026 BBC Diversion of part of FP 39 – circulated BBC Letter about Decision of Planning Application 26/00552/S73A – circulated Resident communication regarding Adopted Renhold Neighbourhood Plan- Parish website – actioned Resident copied in Objection to Planning Application Ref. 26/00724/MAO Major Outline – acknowledged Resident copied in Objection to Planning Application Ref. 26/00724/MAO Major Outline – acknowledged Welcome to WebNos – Bedford, O’Meara Sports Complex, Fiona Way, Bedfordshire, MK41 0FD communication – actioned Copied into resident communication with Borough Councillor NG regarding Breach of 7.5t weight restriction-Hookhams Lane Renhold -.Police response. BBC Planning Parish Consultation letter for 26/00927/LDE – agenda item, circulated Resident communication regarding LPA 26/00724/MAO Ravensden PC Traffic Comments – acknowledged CPRE May round-up – Public planning consultations, secrets revealed and opportunities to get involved BBC Next Weeks Northern Villages Session re EWR Consultation Response Support – circulated BBC Clapham and Northern Villages Consultation Support Meeting BBC Reminder: Parish and Town Council Network Meeting -Thursday 4 June – circulated Communication regarding Magazine distribution via new circulation list – responded to, circulated East West Rail acknowledgement of consultation response submission Resident communication regarding printable version of Parish Council agenda – responded to BBC Planning Parish Consultation letter for 26/01108/FUL – circulated, agenda item BBC Planning amendment notification for 26/00724/MAO – circulated, agenda item BBC Planning amendment notification for 26/00626/FUL – circulated, agenda item Planning application decisions to be noted: 26/00866/PIP Application for Permission in Principle for one replacement dwelling at 64 Wilden Road – Permitted 26/00712/LDP Certificate to confirm that the details submitted do not require planning permission (single storey rear extension) at 8 Tolkien Close – Decided Certificate Issued 26/00618/LDP Certificate to confirm that the details submitted do not require planning permission (Single storey side extension) at 7 Brookside – Decided Certificate Issued 26/00561/AOC 24/02190/FUL – Condition 3 – External Materials (Discharge of Condition) at 51 Wilden Road – Permitted 26/00552/S73A Erection of boundary fence and gates (development already carried out) at 80 Hookhams Lane – Permitted 26/00429/MAF Demolition of dwelling, formation of access and erection of 10 dwellings with associated roads, garaging and landscaping at Land East Of Hookhams Lane – Refused 26/00351/COU Change of use from dwelling house (Use Class C3) to residential institution (Use Class C2) at 2 Becher Close – Permitted

8.	Close of Meeting The next meeting to be Thursday 23^rd July 2026 at 7pm at the Village Hall. Meeting closed at 7.55pm.

Minutes of RENHOLD PARISH COUNCIL extraordinary meeting held on Tuesday 30^th June 2026 at 1.00pm at Chapter House, Church End

IN ATTENDANCE: Parish Councillors and Mrs. Gribble (Chair), Mr. Sawford, Mr. Warwicker, the Clerk, and one member of the public were present.

Item	Minutes of discussions and resolutions	Actions and Responsibility
1	WELCOME BY CHAIR, APOLOGIES FOR ABSENCE, DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST FOR THE MEETING TO BE MADE Cllr. Gribble welcomed all to the meeting, thanking everyone for attending. Parish Councillor apologies received and accepted from Mrs. Cardinale, Mrs. Dean, Mrs. Roberts, Mr. Rayner, and Mrs. Brunsden. The Chair adjourned the meeting at this point
2	OPEN FORUM – MEMBERS OF THE PUBLIC ARE INVITED TO SPEAK No public statements received. The Chair reconvened the meeting at this point
3. a) b)	FINANCE MATTERS TO INCLUDE Internal audit report to received and reviewed – Clerk had shared the report which raised no matters arising, Councillors reviewed the documents from the auditor Michelle Riches and were pleased with the report, no action to be taken. To review and consider approval of Annual Return Section 1 and 2 for 2025/26 – All Councillors had received the full transaction information for the financial year, bank reconciliation, copy of bank statements, completed Annual Return, financial analysis, and asset register also circulated. It was unanimously agreed by all present, resolution made to approve Section 1 and Section 2 of the Annual Return, form to be signed by Chair and Clerk. Clerk to make external audit submission.	Clerk to action
4.	Close of Meeting The next meeting to be Thursday 23^rd July 2026 at 7pm at the Village Hall. Meeting closed at 1.10pm.